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      Put a Kaizen Lens on the Process of Answering the Phone in a Large Health System

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      At Parlance, we execute monthly employee security training programs and real-world phishing simulation campaigns that reduce our vulnerability to threats and ensure operational integrity. Parlance is fiercely committed to safeguarding sensitive patient information and maintaining regulatory compliance standards.

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Parlance Integration with ServiceNow

Transform Healthcare Operations with HIPAA-Compliant AI Voice Automation

Summary

The ServiceNow integration delivers HIPAA-compliant AI voice automation that produces measurable ROI within 30 days for healthcare IT operations. A midsized health system (11 hospitals, 1.5M annual calls) achieved 6,070 monthly agent hours saved and $1.46M in annual cost reduction during initial deployment. The solution automates IT help desk workflows including intelligent call routing, ticket creation, password resets, and FAQ resolution through natural language processing. API-driven architecture enables seamless integration with ServiceNow ticket types and custom workflows. The managed service combines 30+ years of voice technology expertise with healthcare-specific deployment experience, processing hundreds of millions of calls annually for major health systems. As a Constellation Software subsidiary, the platform provides enterprise stability while addressing the fundamental challenge that 72% of healthcare consumers prefer telephone communication for service interactions.

Parlance Product Information for Service Now Customers

Description:

Parlance is voice-first AI that delivers measurable ROI in 30 days by automating workflows for healthcare call center and IT help desk operations. The Parlance Integration with ServiceNow integrates with helpdesk workflows, reducing administrative workload, accelerating routine business processes, and simplifying consumer experiences with conversational AI.

ONE EXAMPLE: A midsized health system (11 hospitals, 1.5 million annual calls) realized these outcomes in their first live month:

 

  • 6,070 monthly agent hours saved
  • $1,456,800 in annual cost reduction
  • 15,000 automated patient verifications
  • 18 weeks of equivalent human labor recovered in the initial 30-day period
 

Healthcare switchboards and contact centers often process tens of millions of calls annually — for their patients, employees, business associates, insurance companies, and third-party administrators. When skilled agents dedicate time to routing calls, answering repetitive questions about service hours and processes, or changing user passwords, the costs add up on both sides of the conversation. Nevertheless, your employees and partners are often calling, to get things done over the phone:

 

  • 82% of health system interactions occur by phone
  • 72% of consumers select telephone communication for fast, reliable service
  • 71% of Gen Z members agree that live phone calls represent the quickest resolution method for customer service matters
  • 71% of Baby Boomers prefer initiating healthcare interactions via telephone
  • Tens of Billions: The annual cost of administrative activities performed by clerical staff and admins, in the US
 

This behavioral reality and the major financial cost establishes modernization of the voice channel as a necessity for efficient business operations.

 

Parlance addresses this strong demand by taking repetitive tasks out of the call center and delivering high quality automated outcomes. Parlance routes callers, answers frequently asked questions, creates tickets, and completes workflows in both ServiceNow and your EHR. If a caller requires more complex support, human agents, free from the burden of routine and redundant tasks, are available without extended hold times.

Key Features

IT Help Desk Automation

 

Intelligent Call Routing & Triage

Automated categorization of IT support requests routes callers to appropriate resources or completes resolutions autonomously. Simple requests process entirely through voice automation, while complex issues receive immediate routing to specialized support personnel with context-rich ticket information already documented.

 

Automated Ticket Creation & Caller Identification

Parlance automatically retrieves caller details from ServiceNow and creates service tickets through voice interactions, eliminating manual data entry. Callers speak naturally to generate tickets without having to log into desktop applications or waiting for help desk agents to begin a support ticket.

 

Password Reset Automation

Complete end-to-end password reset workflow automation represents a high volume and high-value use case. Callers complete password resets by speaking naturally, the system interfaces with an Identity Provider system (such as Microsoft Active Directory), completes the reset, and the ServiceNow ticket automatically closes with full audit trail documentation — all without human intervention.

 

Instant Answers to FAQs

Autonomous handling and tracking of frequently asked questions from your knowledge base — whether for internal teams, referring providers, or patients (think: software how-tos, credentialing processes, parking, clinic hours, appointment preparation, vaccine clinics, and general health system information) — eliminates thousands of agent hours monthly for mid-sized systems.

 

Flexible Workflow Integration

API-driven architecture enables seamless integration with any ServiceNow ticket type or workflow process. Custom API development available to support organization-specific requirements and business logic.


Healthcare Switchboard & Call Center Automation


In addition to integrating with Service-Now, Parlance can integrate with your EHR. Parlance is an intelligent virtual agent for both IT helpdesk and call center operations. Depending on your EHR, these features are available:

 

Intelligent Call Routing: Just like Parlance correctly routes calls to through your IT support teams – we navigate healthcare consumers to the right call center agents, specialty pod, and providers.

 

Patient Verification: HIPAA-compliant automated identity verification leverages EHR integration to authenticate callers through multiple data points, eliminating manual verification burden on agents while maintaining security protocols.

 

Appointment Management: Comprehensive appointment scheduling, rescheduling, cancellation, and confirmation capabilities through natural voice interactions, reduces no-show rates and revenue leakage.

 

Outbound Voice & Text: Proactive patient engagement through automated appointment reminders, notifications, test result alerts, and follow-up communications via voice calls and text messages.

 

Rx Set-Up Support: Automated assistance for prescription management.
“One Number” Access: Single-point-of-contact strategy enables callers to reach any department, provider, or service through one enterprise phone number without overwhelming call center operations.

 

Patient Experience Transformation:
One health system with $3.2 billion in net revenue and 8,500+ employees measured Press Ganey patient satisfaction improvements following Parlance implementation:

  • Ease of contact: 13% increase within 9 months
  • Ease of scheduling: 29% increase within 9 months

Requirements

 

Parlance Integration with ServiceNow utilizes scripted REST API capabilities and ServiceNow remote tables plugin (plugin id: com.glide.script.vtable).

To utilize the Parlance Integration with ServiceNow application, access to the Parlance system is required.


Screenshots: 

SERVICE NOW Picture 1
SERVICE NOW Picture 2
SERVICE NOW Picture 3
SERVICE NOW Picture 4

Voice-First AI That Delivers Measurable ROI in 30 Days by Automating Healthcare Workflows

 

The Parlance platform addresses the fundamental challenge confronting healthcare contact centers: 72% of consumers prefer telephone communication for healthcare interactions and less than 10% of appointments are scheduled online. Preference for the voice channel creates operational strain that traditional staffing models cannot sustainably address.

 

Why Healthcare Organizations Choose Parlance

 

Proven Healthcare Expertise

With 30+ years delivering voice technology solutions and 12+ years of exclusive healthcare focus, Parlance processes hundreds of millions of calls annually for thousands of hospitals , clinics, and ambulatory locations nationwide, including HCA Healthcare, Providence Health, Banner Health, UC San Diego Health, and Keck Medicine of USC.

 
Managed Service Approach
Unlike vendors who deploy technology and depart, Parlance operates as a fully managed service partner. Customer solutions professionals average more than ten years of tenure and bring backgrounds in healthcare contact center management, process improvement at health systems, and solution architecture for major EMR platforms.
 
Stability & Partnership
As a wholly owned subsidiary of Constellation Software — a $60 billion organization operating vertical market software companies — Parlance delivers partnership stability without venture capital exit pressures or public offering timelines. Parlance has been delivering and deploying voice-driven call navigation for three decades.


Why Parlance?

 

Parlance AI assistants generate ROI for most organizations within 30 days.
As a managed service combining cutting-edge technology with tenured professional expertise, Parlance delivers:


  • Improved operational efficiency across healthcare and business workflows
  • Agent optimization that enables staff to operate at top-of-license capacity
  • Workforce shortage mitigation through intelligent automation

Parlance is your automation partner in the voice channel.

For more information, visit the Parlance product listing on the ServiceNow store, email [email protected], or use our contact form… https://www.parlancecorp.com/contact/

Parlance Corporation
400 West Cummings Park, Suite 2000
Woburn, MA 01801

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